Back Office > Terminal Sales > Cash Book

 

Description

 

This menu item is used to record Cash deposits/withdrawals in the form of a Cash Book.

 

To Be Considered

 

1. Note : This menu item will only be be visible if the Cash Book option is selected in Global Preferences.
2. For sites registered for Fuel, the Cash Book feature is available however, the generation of Cash Book entries when a Terminal Cash Off is committed will NOT occur. This only applies to Banking.

 

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Pre-Requisites

 

1. Ensure the Cash Book option in Global Preferences is selected.
2. Ensure that any required authorisations have been considered for the Cash Book, Add New Entry and Show Safe Balance options available against selected Security Groups.
3. Ensure a Media has been configured with a Safe Count Banking Type to enable the posting of the Safe Count.
   
   

 

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Cash Book

 

 

Accessed from here and is used to record Cash deposits/withdrawals in the form of a Cash Book.

 

Search Filters

 

• The filters at the top of the screen can be used to limit the number of rows displayed in the grid. The filters include the following types:
  
  
• Date Range From/To -  The filter fields of this type are: Period drop down list and From/To Dates.
• Search Screens - The filter fields of this type are: Location Group.

• Apply
• Reset

 

Noteworthy:

 

• Location Group - Select to ensure that the entries displayed in the Grid are limited to the the Location Group (Venue) selected. Also, all entries added will be associated with the selected Location Group (Venue).

 

Grid

 

• Posting Type - Displays the Media selected at the time the Cash Book entry was added.
• Date - Displays the date/time the Cash Book entry was posted.
• Carried Forward - Displays the balance brought forward.
• Posting Value - Displays the value of the posted.
• Direction - Displays either In/Out indicating either the entry is either a Cash In (deposit) or Cash Out (withdrawal) entry.
• Reference - Displays the Clerk/Staff Member entered reference at the time the Cash Book entry was added.
• Clerk - Displays the Clerk/Staff Member that is responsible for adding the Cash Book entry.
• New Balance - Displays the balance as a result of the Cash Book entry.

 

Footer

 

• Add - Select to open the Add Cash Book Entry screen to add a Cash Book entry.
• Preview - Select to generate the Cash Book Audit (SLM043) report.
• Close - Select to exit.

 

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Cash Book Entry

 

 

Accessed from here and is used to add a Cash Book entry.

 

• Posting Type - Select from the drop down list of Media the Media applicable to the entry being created.
• Date - Displays/Set the posting date/time of the Cash Book entry.
• Cash In - Displays/Enter the amount being deposited.
• Cash Out - Displays/Enter the amount being withdrawn. Note : The Cash Out option will only be enabled when current Cash Book balance is greater than zero. Also, the current balance also functions as the maximum value of funds that can be entered (withdrawn).
• Reference - Displays/Enter a reference applicable to the entry being created.

 

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Related Topics

 

1. Sales

 

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