Paid In/Out Operation

 

Touch > Paid In (#1004) and Paid Out (#13) POS Keys

 

Description

 

Used to deposit (Paid In) / withdraw (Paid Out) petty cash at the SwiftPOS Touch till. Paid Out is used, as opposed to a Cash Drop, to withdraw cash from the till and use it for any purpose other than for safekeeping.

 

To Be Considered

 

  1. If required, restricting access to these POS Keys can be managed by Clerk Security.
  2. These features can only be used as a separate transaction and cannot be included as part of a sale.
  3. If required, enforcing Clerks/Staff at the SwiftPOS Touch terminals to provide reasons for the Paid In/Out transaction can be achieved by ensuring that the Enforce Reason Code settings have been configured. These settings are accessed from here.
  4. Receipts can be optionally printed. For more information ...
  5. The Paid Out POS Key can be Password protected (using the Keyboard Designer), thus requiring Clerks/Staff to call a Duty Manager/Supervisor to perform the Paid Out transaction.
  6. Paid In/Out transactions are reported in the following reports:

    1. Media Audit report
    2. Media Audit by Location report
    3. Z Reports

 

Pre-Requisites

 

  1. Ensure the Function Paid In and Paid Out POS Keys are added to the appropriate Layout using the Keyboard Designer.

 

Operation

 

  1. To Deposit cash at the till - Paid In

 

  1. At the SwiftPOS Touch terminal, select the Paid In POS Key.
  2. A numeric keypad will be displayed prompting the entry of the amount being deposited.


 

  1. Enter the amount and select Enter.
  2. The Cash Drawer will open and the amount entered will appear as a credit amount (negative value) in the sales grid.
     


  1. If selected, a receipt will print.
  2. The Paid in transaction is now complete.


  1. To Withdraw (Petty) cash at the till - Paid Out

 

  1. At the SwiftPOS Touch terminal, select the Paid Out POS Key.
  2. A numeric keypad will be displayed prompting the entry of the amount being withdrawn.


 

  1. Enter the amount and select Enter. The Cash Drawer will open.
  2. The Cash Drawer will open and the amount entered will appear in the sales grid.
     


  1. If selected, a receipt will print.
  2. The Paid Out transaction is now complete.

 

Paid In/Out POS Key Settings

 

 

This screen is accessed from here.

 

  • Enforce Reason Code - Select to enforce the Clerk/Staff Member to select/enter a Reason for a Paid In/Out transaction.
     
  • Print Receipt - Select to force the printing of a receipt. Can be used to identify the SwiftPOS Touch terminal where the Paid In/Out transaction took place.

 

Related Topics

 

  1. POS - Cash Drop Operation
  2. POS Configuration Index - Sales Configuration
  3. POS Operation
  4. POS Operation Index - Sales Features
  5. Touch Toolbar and Tools
  6. Terminal Settings

 

Published 28 Mar 2024