Terminal Cash Offs

 

Back Office > Terminal Sales > Terminal Cash Off

 

Description

 

This menu item is used to commit the Cash Offs to the SwiftPOS Back Office and record any variances.

 

When a SwiftPOS Touch terminal is cashed off (by running a Z Report from the SwiftPOS Touch terminal), the data is written to an "AJL" sales file and read into SwiftPOS Back Office. It is at this point that entries will appear in the Terminal Cash Off screen. Each Cash Off entry can be reviewed, altered and committed. Once the Cash Off has been committed, it will no longer be visible on this screen. It is also possible to cash off a terminal using Invoicing / SwiftPOS Back Office POS but this should only be performed when the Cash Offs are not able to occur at the SwiftPOS Touch terminals themselves. In order to correctly balance the Terminal Cash Off with the "Z-Reports" from the SwiftPOS Touch terminal you must ensure that all Tables and TABs are closed prior to the "Z Read Report" being completed. This is normally forced on the Report settings at each SwiftPOS Touch terminal. Depending on your Table Tracking Settings, you may see a Table Charge (Media 30) where there has been charges on one SwiftPOS Touch terminal and payments on another in order to balance.

 

To Be Considered

 

  1. Imbalances may arise between Terminal Cash Offs Media amounts and amounts reported against Media in Z Reports as a result of Daylight Saving Time. To avoid this, it is recommended to following the Daylight Saving Time (DST) advice outlined here.

 

Pre-Requisites

 

  1. Note : Before using this feature, please ensure the Terminal Cash Off feature has been selected in the Location Group (Venue).

 

Terminal Cash Off

 

 

This screen is accessed from here.

 

Search Filters

 

  • The filters at the top of the screen can be used to limit the number of rows displayed in the grid. The filters include the following types:

    • Date Range From/To -  The filter fields of this type are: Date Range and From/To Dates.
    • Search Screens - The filter fields of this type are: Location, Terminal and Clerk.

  • Apply
  • Reset

 

Grid

 

The grid displays the: Location No and Name, Terminal No and Name, Clerk, Day ID and Shift ID (For Fuel sites only) or Reset No, Cash Drawer, Reconcile From/To, Touch Declared, Gunnebo Declared, Merged Data  and External Trans ID (for non-Fuel sites only). Note : To edit an entry in the grid, double click a row. Rows displayed in the grid can be sorted by toggle selecting the column headings.

 

Noteworthy

 

  • Gunnebo Declared - This column will only be displayed if the Gunnebo Cash Management option is selected.
  • Merged Data - This column will only be displayed when the Fuel module is NOT selected and the Banking enabled option is NOT selected.
  • External Trans ID - Displays the ID of the External Declared Transaction once processed by a 3rd Party. For example Banktech.

 

Footer

 

  • Cash Off - Select to open the Cash Off Edit screen. Note : A similar message to the one below will be displayed if a declaration is still pending at a SwiftPOS Touch terminal. This will need to be done first using the Recall Declaration POS Key.
     

 

  • Merge Cash Offs - Select to display check boxes to facilitate the merging of selected Cash Offs displayed in the grid. Once the Cash Offs in the grid have been selected, select this button again to merge. Cash Offs can only be merged if they are from the same Location or Terminal. Previously Merged Cash Offs cannot be merged again. This will result in a Merge Selected Resets screen to be displayed (see below). Note : This button will only be enabled when the Fuel module is NOT selected and the Enable Banking option is NOT selected.
  • Override Declaration Type - Select to override the selected Declaration Type (either Touch Declared or Gunnebo Declared) for the selected Cash Off, so that it can be cashed off in the Back Office. Generally used when the declaration cannot be performed at Touch or via Gunnebo and needs to be done in the Back Office. This will result in the checkbox flag being removed from either the Touch Declared or Gunnebo Declared check boxes, thus enabling the Declaration to be performed in the Back Office.  This will also cause the software to check the values of the Cash Off from the transactions in Back Office, rather than what has been sent from the external source. Note : This button will only be visible if the Cash Off selected is flagged as either Touch Declared or Gunnebo Declared, Also, this feature can be restricted to selected Clerk Security Groups if required. Once selected the following prompt will be displayed:
     

 

  • Close - Select to exit.

 

Cash Off Edit

 

 

This screen allows the entry of the counts for each media type, comments and then finally committing the Cash Off.

 

Header

 

The header displays the following Cash Off information : Location, Cash Off By, Reset No / Day ID, Terminal, Receipt No, Cash Drawer, Report From/To, Touch Declared and Merged.

 

Grid

 

  • Media Type - Displays the Media Type.
  • Expected - Displays the Expected amount.
  • Actual - Displays the Actual amount.
  • Denominations - Select to open the Denomination Entry screen.
  • Media Count - Displays the number of Transactions.
  • Difference - Displays the difference between the Actual and Expected amounts.

 

Grid Footer

 

The grid footer displays the following totals : Expected, Actual and Difference.

 

Footer

 

  • New - Select to new row
  • Save - Select to save changes and Cash Off. Once Saved and Committed the Cashed Off Detailed Listing report will be generated.
  • Undo - Select to undo any changes since the last save.
  • Delete - Select to delete the selected row.
  • Auto Cash Off - Select to automatically Cash Off. This will ensure the values displayed in the Difference column are moved into the Actual column.
  • Comment - Allows the user to enter comments regarding the terminal cash off.
  • Close - Select to exit.

 

Merge Selected Resets

 

 

  • Merge - Select to merge. Once merged, all the Cash Off Resets listed will be merged and displayed as one Cash Off in the grid of the Terminal Cash Off screen above.

  • Cancel - Select to exit without merging.

 

Denomination Entry

 

 

This screen is used to enter counted Denominations for Cash declarations.

 

Related Topics

 

  1. 3rd Party Cash Off Integrations
  2. Location Groups (Venues) - Terminal Cash Off
  3. POS - Reporting Operation
  4. Sales

 

Published 28 Mar 2024