Available Servings (Product Countdown)

 

Touch > Available Servings (#53), Reset All Available Servings (#69) and Set Default Available Servings (#71) POS Keys

 

Description

 

Available Servings or also known as Product countdown is used to notify Clerks/Staff when a certain Product has run out. It can also be used to flag a Product as out of stock.

 

It is used to display at the SwiftPOS Touch terminal the remaining servings available. For example, when Fish of the Day (main meal) is limited to 25 servings, then the Available Servings for this Product would be set to 25. This would the be decreased every time a main meal of Fish of the Day is sold.

It only adjusts the quantity when you select the POS Key to sell or credit the item. It is NOT a stock control POS Key like the feature in the SwiftPOS Back Office software.

 

To Be Considered

 

  1. If required, restricting access to these POS Keys can be managed by Clerk Security.
  2. Available servings is optionally reset when the Z Report is run at the end of day.
  3. You cannot use this POS Key as part of a Multi Link (Macro) POS Key or recalling previous customer orders.
  4. Available servings does not work in a filtered search, it must be a POS Key on the keyboard.

 

Pre-Requisites

 

  1. Ensure the Function Available Servings, Reset All Available Servings and Set Default Available Servings POS Keys are added to the appropriate Layout using the Keyboard Designer.
  2. Ensure a Product (For eg. : Fish of the Day) POS Key is added to the appropriate Keyboard Layout using the Keyboard Designer in the SwiftPOS Back Office, with the Check Available Servings setting selected.
  3. Ensure the This Terminal is the Table Tracking Master settings is selected in the Table Tracking Settings (Only one  SwiftPOS Touch terminal can be flagged as the Master per Location).
  4. Ensure the Enable Table Tracking setting is selected in the Table Tracking Settings.
  5. Ensure the Enable Available Servings setting is selected in the Table Tracking Settings.

 

Operation

 

  1. Set Available Servings against a Product

 

  1. Select the Available Servings POS Key to start.
  2. Select the number of servings available that can be sold.
  3. Select the Product (Fish of the Day) POS Key.
  4. Select the Available Servings POS Key to end.
  5. The following will appear in the sales grid:
     


  1. The Product (Fish of the Day) POS Key will now display the available servings:
     


  1. Each time a Fish of the Day is sold the available servings displayed on the POS Key will be decremented by 1.


  1. Unlimited Available Servings

 

This feature is used to sell as many Products as possible.

  1. Select the Available Servings POS Key to start.
  2. Select '.' and hold for 3 seconds, then release. A '-' appears in the top right hand corner of the sales grid.
  3. Select '1'.
  4. Select the Product (Fish of the Day) POS Key.
  5. Select the Available Servings POS Key to end.
  6. The following will appear in the sales grid:
     


  1. The Product (Fish of the Day) POS Key will now display as follows:
     


  1. The Fish of the Day can now be sold without a check on the available servings occurring.


  1. No more Servings Available

 

This feature is used to notify Clerk/Staff that the Available Servings for a Products has run out.

  1. Select the Available Servings POS Key to start.
  2. Select '0'.
  3. Select the Product (Fish of the Day) POS Key.
  4. Select the Available Servings POS Key to end.
  5. The following will appear in the sales grid:
     


  1. The Product (Fish of the Day) POS Key will now display as follows:
     


  1. Now when The Fish of the Day is sold the following message will be displayed:
     


  1. Cancelling a Sale of a Product using Available Servings

 

When a sale of a Product that has Available Servings active, is required to be cancelled, then a popup will be displayed confirming whether the Available Servings counter needs to be increased. For example:

 

 


  1. Set Default Available Servings

 

This feature is used in conjunction with the Reset All Available Servings POS Key. When set against a Product, and then when the Reset All Available Servings POS Key is selected, the number of Available Servings will be reset to the default set here. To set a default against a Product, do as follows:

  1. At the SwiftPOS Touch terminal, select the Set Default Available Servings POS Key.
  2. Enter the default number of Available Servings using the numeric keypad.
  3. Select the Product to which the default applies.
  4. Select the Set Default Available Servings POS Key again.

 

 

In this Touch sales grid example, a serving quantity of 30 is set as the default for the Product Tandoori Drumsticks.


  1. Resetting All Available Servings

 

This feature resets the Available Servings of all Products, that have the Check Available Servings setting selected, to the default setting or zero if no default has been set (see above). This feature is generally used in conjunction with the Set Default Available Servings POS Key. To reset All Available Servings, do as follows:

  1. Ensure Products that have the Check Available Servings setting selected, have a default Available Servings set where required.
  2. At the SwiftPOS Touch terminal, select the Reset All Available Servings POS Key.
  3. All Available Servings will be set to their default or zero (for Products with no default set).


The resetting of Available Servings can also be done at the same time the daily Z Report is committed. This can be done by ensuring the Reset Available Servings option is selected.

 

Related Topics

 

  1. POS - Product POS Key Settings
  2. POS Configuration Index - Product Configuration
  3. POS Operation
  4. POS Operation Index - Product Features

 

Published 28 Mar 2024