Barrel Draw Promotions

 

Back Office > Vouchers/Discounts > Barrel Promotions

 

Description

 

This menu item is used to setup and manage Barrel Draw Promotions aimed only at Customer/Members. Customer/Members can earn Barrel Draw Tickets depending on their money spend or the quantity of Products purchased in a selected Family. Once earned, the Customer/Member will be issued with Barrel Draw tickets, the next time they swipe their card at the Reception terminal.

 

Members can be rewarded for purchases during the month but instead of printing all the tickets automatically into a barrel, you can choose to only print on the day of the draw for that raffle so that it is more likely that the Member will be there to collect the prize.

 

Below is an example of a typical Barrel Draw Promotion process:

 

  1. The Customer/Member buys $10 worth of desserts at the SwiftPOS Touch terminal.
  2. the SwiftPOS Touch terminal notifies that the Customer/Member has qualified for a Barrel Draw Ticket. Note : To print the Barrel Draw Tickets, the Customer/Member must swipe at the Reception Terminal within the Redeemable period.
    Barrel Draw Tickets print from the Reception Barrel Promotion Printer and the draw is done manually.
  3. A Barrel Promotions report can be printed via the SwiftPOS Back Office > Reports > Members tab. This Report is based on the End Date of the Barrel Promotion.

 

EXAMPLE

 

To Be Considered

 

  1. Note : DO NOT REUSE EXPIRED BARREL PROMOTIONS. Once a Barrel Draw Promotion has expired, that is, the Earn Barrel Draw Promotion Tickets Start/End Dates/Times have expired. It should not be reused, That is, by changing the Earn Barrel Draw Promotion Tickets Start/End Dates/Times. Instead a new Barrel Draw Promotion should be created.
  2. NetPOS.Net creates Electronic Barrel Draw Tickets each time a purchase has been made from SwiftPOS Touch terminal and assigns these to the Customer/Member in the sale.
  3. The Reception Terminal screen automatically prints the Tickets when the Customer/Member swipes their card within the Redeemable period. See bottom of the page for manual importing from a CSV file.
  4. NETPOS needs to be running and processing "BJL" files. If a Customer/Member has been added to a sale and NetPOS.Net goes offline, before or when the sale is finalised, A Barrel Draw Ticket will still be issued to the Customer/Member, even if SwiftPOS Touch terminal does not notify that the Customer/Member has qualified for a Barrel Draw Ticket. The Barrel Draw Ticket will be inserted into the system once the sale is processed by SwiftPOS Back Office.
  5. A Full Update will need to be sent to the Reception/Door Terminal to ensure the printing of Barrel Draw Tickets.
  6. Old Barrel Draw Promotions and related Tickets can now be cleaned up using the Clear Transaction History feature. Select the Barrel Draw Tickets option and specify the number of months to keep. Once run, all BD Promotions, that have expired prior to the number of months specified, and all their related tickets will be removed.

 

Pre-Requisites

 

  1. Ensure the Customer Settings > Misc > Barrel Promotions settings are configured as required at each SwiftPOS Touch Terminal where tickets are earned/printed.
  2. If Barrel Promotion tickets are going to be printed, a Barrel Promotion Printer will need to be configured at the Reception Terminal as well as at each SwiftPOS Touch Terminal where tickets are printed.

 

Barrel Promotions

 

 

  • New - Creates a new barrel promotion
  • Copy - Copies a barrel promotion to a new promotion
  • Edit - Full edit of the barrel promotion
  • Delete - Deletes a barrel promotion from the database. You cannot delete a barrel promotion if members have already triggered tickets
  • Import Tickets - Select to open the Import File screen and select the CSV file to import. For more information ... This is designed to import tickets from Gaming Systems.

 

Barrel Promotion Edit

 

 

Header

 

  • Name - Displays/Enter the name of the Barrel Draw Promotion.
  • Design for this Barrel Promotion - Select to open the Search Barrel Promotion Designs to select required design.
  • Enabled - Select to enable the issuing of Barrel Draw Tickets.

 

Earn Electronic Barrel Promotion Tickets

 

  • Combined Date/Time - Select as follows:

 

    • Not Selected (Default):
       
      • Starts On/Ends On - Select/Set the Date range, Barrel Promotion Tickets can be earned.
      • Each Day From/To - Select/Set the Time range on each selected Day, Barrel Promotion Tickets can be earned.
    • Selected
       
      • Starts On/At - Select/Set the Start Date/Time Barrel Promotion Tickets can be earned.
      • Ends On/At - Select/Set the End Date/Time Barrel Promotion Tickets can be earned.

 

  • Days - Select to limit the Days on which Barrel Promotion Tickets can be earned.
  • Locations - Select to limit the issuing of Barrel Draw Tickets to the Location selected. The default is all.
  • Classifications - Select to open the Classifications Multiplier Selection screen to restrict the issuing of Barrel Draw Tickets to Customer/Members in the selected Classifications. The default is all. Also, a Multiplier can be set, if required, to ensure certain Classifications get additional entries. Note : This would only be applied when a Customer/Member is added to a sale.
  • Excluded Classifications - Select to exclude a Classification or Linked Classification from the Barrel Promotion.
  • Media Triggers - Select the Media types that when used in a sale will ensure a Barrel Draw Tickets is issued.
  • Family - Select to open the Search Families screen to select the Family of Product(s) that when sold could lead to the Barrel Draw Tickets being issued. The default is all.
  • Spend Type - Select from the drop down one of the following:
     
    • Product - When selected the Qty is enabled for entry.
    • Money - When selected the Value is enabled for entry.
    • Mix & Match - When selected the Qty is enabled for entry, as well as the Mix n Match fields for entry/selection. Once configured, 1 Raffle Ticket will be printed each time the Mix n Match is triggered.

 

  • Qty/Value - Displays/Enter the minimum quantity/value of Products required to be sold to ensure the issuing of a Barrel Draw Ticket is triggered.
  • Accumulative - Select to ensure that a Barrel Draw ticket can be earned over multiple sales.

 

Issue Electronic Barrel Promotion Tickets

 

  • Combined Date/Time - Select as follows:

 

    • Not Selected (Default):
       
      • Starts On/Ends On - Select/Set the Date range, Barrel Promotion Tickets can be issued.
      • Each Day From/To - Select/Set the Time range on each selected Day, Barrel Promotion Tickets can be issued.
    • Selected
       
      • Starts On/At - Select/Set the Start Date/Time Barrel Promotion Tickets can be issued.
      • Ends On/At - Select/Set the End Date/Time Barrel Promotion Tickets can be issued.

 

  • Days - Select to limit the Days on which Barrel Promotion Tickets can be issued.
  • Terminals - Select to open the Reception Terminals screen to select the terminal at which Barrel Draw Tickets can be redeemed. Default is all.
  • Virtual Draw - This enables the barrel draw to be virtual, which means that no barrel tickets will print at the reception terminal. These will be drawn using the member draw function at reception instead.
  • Printer - Displays/Enter the number identifying the Printer to be used to print Barrel Draw Tickets.

This number is set when configuring the Barrel Promotions Printer at the Reception Terminal. Note : A Barrel Draw Printer will need to be setup at the SwiftPOS Touch terminal/Reception that sill issue Barrel Draw Tickets.

  • Select Display Image - This adds an image to the barrel draw promotion that is only enabled when the virtual barrel draw is selected. This image shows at the reception when drawing the virtual barrel winner.

 

Footer

 

  • Save - Select to save changes.
  • Undo - Select to undo changes made.
  • Design - Select to Edit or create a New Barrel Promotion Ticket via the screen below.
  • Empty Barrel - Select to open the Empty Barrel screen which provides the following options:

 

    • Empty Printed Tickets - Select to remove all Printed Tickets from the Barrel.
    • Empty Unprinted Tickets - Select to remove all Unprinted Tickets from the Barrel.
    • Clear All Tickets - Select to remove all Tickets.
    • Cancel - Select to exit.

 

 

Barrel Promotion Layout

 

 

This screen is used to design/edit Barrel Draw Tickets. For more information ...

 

Importing data from Gaming Systems

 

The search Import File screen allows for the selection of a CSV import file to enable the importing of Barrel Draw Tickets for Members from Gaming Systems. The file must be in the following format:

 

Member Number, Draw ID, Ticket No

 

For example :

 

10640, 3, 12

12345, 2, 12

155555, 13, 24

 

Importing Data Automatically from Gaming Systems

 

Within the Services Monitor under Options and Settings -> Interfaces -> Barrel Promotions automated barrel draw promotions options are setup.

 

  • The import file must be placed into the folder specified by the gaming system
  • Watching enables automatic import of the file as it watches the folder for new files to be created.
  • Full Debug - Select to enable. Note : This should only be enabled when recommended.

 

The format of the files are as stated above in the manual import of the gaming system file format.

 

Related Topics

 

  1. Customer Settings > Misc > Barrel Promotions Settings
  2. Example
  3. Vouchers/Discounts

 

Published 28 Mar 2024