Statements

 

Back Office >Accounts > Account Statements

 

Description

 

This menu item is used to generate Accounts Statements for emailing/printing.

 

To Be Considered

 

  1. If emailing of Statements is required, please ensure the Email Server settings are configured in Local Configuration. Accounts Statements can also be configured to be emailed automatically via the End of Day process.

 

Account Statements

 

 

This screen is accessed from here.

 

Header

 

  • Save Email Statements To - Select to ensure all Statements emailed are also saved to the folder selected. Note : These will be saved to a .ZIP file named Account_Statements_YYYYMMDDHHMMSS.zip.
  • Delete Saved Statments older Than 90 Days - Select to ensure all Statements saved more that 90 days ago in the folder specified, will be deleted.
  • Listed - Displays the number of Accounts listed in the grid.

 

Grid

 

The grid displays the: Account ID, Name, Report, Report Date, Clerk, Email, Recieve Emails and Status. Note : To edit an entry in the grid, double click a row. Rows displayed in the grid can be sorted by toggle selecting the column headings.

 

Footer

 

  • Build List - Select to invoke the Account Statement Wizard below, to generate a list Accounts.
  • Preview - Select to preview Statements for all Accounts listed in the grid.
  • Print - Select to print Statements for all Accounts listed in the grid.
  • Email - Select to email Statements for all Accounts listed in the grid.
  • Tools - Select from the drop down list one of the following :

 

  • Remove All Rows - Select to remove all rows in the grid.
  • Refill Account List - Select to re-populate the grid with the Accounts selected when generating the merge list using the Build List button.
  • Remove Selected Row - Select to remove the selected row in the grid.
  • Remove Successfully Sent - Select to remove all rows in the grid that have a status of sent.
  • Set all rows as Unsent - Select to set the status of all rows in the grid to Unsent.

 


  • Reports - Select from the drop down list one of the following reports:

    • Unsuccessful Send - Select to run. Click here for a sample of the report.

  • Close - Select to exit.

 

Account Statement Wizard

 

 

The Account Statement Wizard is used to build a list of Accounts to send Statements to.

  • Statement - Select from the drop down list one of the following statements:

 

 

  • From/To Date - Select/Enter the date range required for the Tax Invoice Summary, Tax Invoice and/or Account Activity Summary.
  • Statement Date - Select/Enter the Statement date required.
  • Account From/To - Select to open the Search Members screen to select a Customer/Member range. Note : This assumes that a range of Customer/Member numbers are assigned to different Locations in a multi-Business/Venue enterprise.
  • Classification From/To - Select to open the Search Membership Classifications screen to select a Classification range.
  • Member Group - Select to open the Search Member Groups screen to select a Member Group.
  • Location Group - Select to open the Search Location Groups screen to select a Location Group (Venue).
  • Type - Select from one of the following Types available:

    1. All - Primary Includes Linked Accounts - Statements are generated for All Accounts including Linked Accounts. The Primary Account will also include Linked Account transactions.
    2. All - Primary Excludes Linked Accounts - Statements are generated for All Accounts. Primary Accounts will NOT include Linked Account transactions. Each Account is considered its own entity.
    3. All - Except Linked (Included in Primary) - Statements are printed for for all Accounts excluding Linked Accounts. That is standard and Primary Accounts. Statements for Primary Accounts will also include Linked Account. Statements for Linked Accounts will NOT be generated.

 

Note : The above applies to the following reports:

 

  • Assign To Clerk - Select from the drop down list.
  • Show More Detail - Select, when applicable, to include transaction information in the Statements.
  • Include Accounts with Zero Balance - Select, when applicable, to include Accounts that have a zero balance.
  • Include Paid Invoices - Select, when applicable, to include Invoices that have been paid.
  • Charge Monthly Statement Fee - Select to enable the fields below to be set/changed:

  • Statement Fee Date
  • Statement Charge Terminal
  • Statement Charge Product

 

Note : The Charge Monthly Statement Fee option is only available when either the Tax Statement 2 or Account Statement Statements are selected and the site is registered for Fuel.

 

For more information ...

 

Footer

 

  • OK - Select to run the Wizard.
  • Cancel - Select to exit without running the Wizard.

 

Related Topics

 

  1. Accounts
  2. Customer/Members
  3. Global Preferences - Member Settings
  4. POS Configuration Index - Account/Customer/Member Configuration
  5. POS Operation
  6. POS Operation Index - Account/Customer/Member Features
  7. Touch Toolbar and Tools
  8. Terminal Settings

 

Published 28 Mar 2024